Overview

Lidköping Municipality has implemented Intric’s AI-powered assistant to streamline the drafting of policy documents and decision-making materials. By leveraging AI, the municipality has drastically reduced the time spent on preparing decision-making materials. Intric’s AI empowers all employees to produce high-quality, consistent documents faster, freeing up time for strategic work and improving the quality of political decision support.

Challenge

Drafting policy documents and decision materials for political decisions was a time-consuming task, often requiring manual compilation of information, adherence to communication guidelines, and review of previous documents. Employees faced:

High Time Consumption: Preparing decision-making materials was time-intensive, significant time was spent on repetitive drafting and editing, taking approximately 2 to 4 hours per document.
Inconsistency: Quality and formatting varied across documents due to the need to adhere communication to guidelines and with previously approved documents.
Work Overload: Employees had less time to engage in other strategic or value-adding activities due to manual document creation processes.

Solution

Lidköping introduced an AI assistant built on the Intric platform, designed to:

AI-Driven Drafting: Employees now utilize AI to assist in creating political briefing materials. The solution leverages existing communication guidelines and examples of well-crafted documents to ensure consistency and quality.
Automate the structuring, drafting, and language refinement of decision support materials
Offer suggestions and templates for various document types, ensuring consistency and compliance.
Time Efficiency: With the AI tool, the time needed per document has been reduced by 70-80%, significantly cutting down the workload for employees.

Unlike generic AI tools, Intric’s solution is tailored for public sector workflows, ensuring data sovereignty, audit trails, and seamless integration with existing systems. The platform is user-friendly and requires no technical expertise, making it accessible to all staff members.

Result

Significant time savings: Estimated 1,800–7,200 hours saved annually.
Economic impact: The time saved corresponds to a value of 0.7–2.9 million SEK per year.
Consistent quality: Policy documents are now more uniform, clear, and aligned with municipal standards.
Faster turnaround: Employees can produce decision materials more quickly, allowing for more agile governance.
Empowered staff: All employees, regardless of technical background, can now contribute to high-quality policy work.
Enhanced Focus: Employees can now dedicate more time to strategic initiatives and community-focused tasks rather than spending excessive hours on documentation.

80% time saved

Up to 7 200 hours saved/year

€250 000 saved/year

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Lidköping: AI for Drafting Policy Documents

Up to 7,000 hours saved per year

Overview

Challenge

Solution

Result

Your Intro to Intric